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Maintaining Stamina For Productivity

#
73
Chris Do
Published
December 11, 2017

Chris Do gives a quick tip on maintaining your stamina to be as productive as possible.

Read Transcript
Looking at your schedule a. Just the fact that you can post what you did all day kind of tells me a little bit about how you plan your day or that you plan your day. And I think that that's something that I struggle with in terms of just productivity in general, like when you go into the day or the week knowing with a plan and you have certain things you're trying to accomplish versus some kind of fuzzy idea that's just lives in your head. So that's one part of it. The other part is just the energy level, because you have to like a lot of mental energy doing all these activities and like, you have any tips, tricks, hacks for just maintaining a high mental level of energy all day because it looks like you're going all day. And I know at some point it can be taxing, especially if you're really focusing here and you're really, really focusing there. And that also will knock off my productivity if I start to lose energy. So please hear. Sure is it just right now, Anthony, or do you have a whole team? There are a couple of people work with you or just you, just the subcontractors? Ok? so essentially, it's with a bunch of remote freelancers, right? Correct OK. So I have a team, I want to make this point so that you guys don't think, Oh my god, how was he able to do this? Because I just hire people to help write whenever I can afford it? If it if it means if I get $1 in, I would rather pay $0.70 out and just hold on to $0.30 and get more help. Because I know at least every time I do that, the organization grows and I'm able to do more in less time. And ultimately, there's a much bigger payoff than what I can put in my pocket that day. So we have to get over that mindset. So some of you guys are just holding on to all the work. We have to learn how to delegate. We have to learn that you're doing everything is the thing that's the bottleneck for the growth of your company and your own personal growth. Having said that, I have a calendar. I think I've shared this before and I've done a screen capture of it. And there are eight people, maybe nine people now, and it keeps growing that share my calendar literally to have the ability to edit and move things around. So that way, people aren't asking me all the time via email. Hey, do you have Tuesday open at 3:00? They just put it in there, and I tell them this and I tell my wife this student she's getting the hang of. This is that I'm a busybody. I want to fill my calendar. So it's stacked from morning to night. I really do. So what happens is when my wife is trying to figure out when we can go on vacation, she's always looking for a window and then the windows fill up really quickly because I get invited to speak or I have to record something or there's a guest I have to bring on the show. So now she's learned the game, even though she's not sure she just blocks out that time. So when it's on the calendar and I'm a slave to it, then I don't put anything else in there and say, oh, we're going to go on vacation, fine. That means two days before I probably should start to slow down and 2 days after I start to ramp up, I know myself well enough that I don't want to land literally in La if I have to and then be at the office the next day ready to do podcasts and just be high energy, as Anthony was saying. So I know that now during the week, I'm constantly like, if somebody says to me, we want to talk to you about x, y and z before it's even approved before I get a firm confirmation. I put in my calendar and I need to make more deliberate habit of doing this to write some notes because later on, I look at my count like, who the heck is that person? I didn't. I didn't recognize their name, and I can't figure out where they contacted me from because I'm making appointments through LinkedIn, through Twitter, through Instagram, through all these funnels, and not just through email. So all the times I'm looking through email for their name and I can't find anywhere. So this is a trap that I've fallen into now because I'm making so many appointments, so I'm sure let me pull up my calendar. I'll share it with you right now. And it's going to get crazy really soon, because my wife sometimes like, I can't look at your calendar. Looking at your calendar, stresses me out. Like, imagine the person has to live that calendar, honey. OK, here's my calendar, right? So I'm just going to show you my work calendar and this is what it looks like right now. So this is kind of what happened yesterday. I know I'm going fishing, right? So you see the things that are happening before are getting really light. And the things that happen after getting really light. But if we look into September. Things are starting to fill up again, so there's some family stuff in here. Again, when I have to fly somewhere and do a talk, it gets really light before and after because I need time to prepare mentally. And then I have some appointments here and there. And each week what happens is it gets filled in with more details, so I just I'm just trying to get by every single day because people are asking me, oh, what are you doing in 3 days? I don't know, man. Just I'm just trying to make it to end of the day today, and then I'll be happy with that. OK that's what I'm doing, so the calendar really helps me to make sure that I'm being as productive as I can. I try to mix it up. I don't want to do five live streams in a row. That's mentally exhausting. And just I need a break from it. I need some distance, so I will do maybe an in-person meeting. I will work on a project or I'll do a couple of other things or maybe have to do a management meeting with the team, and I mix it up that way. The other thing I like to do to there's a book and I haven't read it, I have in the back here it says never eat alone. So it's a life hack so that every lunch you're going to meet with somebody. And that makes it kind of tough, right, because now you're like, who am I going to meet with? What am I going to do? So that forces you to start thinking about what I need to reach out to Mary or Bob. I haven't talked to them in a really long time, but I need to do that just to maintain a relationship. But I'm generally concerned, like what's going on in their lives. So your calendar can start with just lunch appointments with people, you know, family, friends, colleagues. Potential new clients and you kind of scale up from there. OK, I know that it takes me about an hour, an hour and a half to eat lunch because I like to go out. I don't like to eat lunch in the office. I know a lot of people do that. For efficiency, but I'm stimulated by things that happen in the outside world. Chance encounters bumping into people at the line. I saw Tatiana yesterday. She's a longtime school person and she was dabbling in the future for a heartbeat. And then she was gone. But I see her from time to time. I run into our attended greens all the time, and it's kind of cool to see that or just to kind of cleanse your palate. To be able to come back into the day kind of renewed. I like doing that. And I like seeing things. I like being stimulated by other things in the outside world. So yesterday, schedule was bananas because it was getting stacked up. Somebody moved something and then it was like wall to wall stuff that I had to do. And the team having visibility to my calendar knows exactly what to prepare for, knows how little time they have with me so that they have to get on their a-game. So yesterday I was running a little bit late. They have to set up to shoot the course ready to go. They stayed late the night before because they knew 11:00 AM I'm going to parachute in and then I have a call. I'm sorry. We had to shoot. I'm mixing up my schedule here, so if I have a shoot or a call at 2 o'clock, they knew they only had a very short window with me. And that's how everybody does this. So they're coordinating things around me so that things get done. So, Anthony, you have more questions like how do you stay mentally sharp? I will tell you this when I first started teaching and it was a three hour class, one day a week, I would go teach the class and I was wiped out for two days. So it's worthless that the rest of that day I was worthless. The next day I would show up to the office physically, but mentally I was a total zombie. And I would tell people afterwards basically what I teach on Wednesday. Don't do anything with me till Friday unless it's just like meaningless chatting. That's fine, but don't do anything heavy. Don't schedule any client meetings. I would not be sharp because I was exhausted. When you're teaching as many, if you guys know who top before it is mentally draining because you're trying to keep the attention of 12 14 students, you're solving problems in real time. They're hanging on your every word for three hours straight and you're going to get beat up in that process. But like all things like muscle, you grow stronger each time you do it. So now when I go to teach, I can teach a five hour class, a six hour workshop and be energized by the end of it. It's just build that resistance and tolerance to it. So I wouldn't beat yourself up too much so that if you are doing something that requires your mental focus for you to feel tired, it should feel tiring. Give yourself a year of consistently doing it every single week and you'll start to get better at it and it won't drain you. So now I can jump in from meeting to meeting. And I do very little prep, like in the journal entry that you saw yesterday, I had a client call. I gave myself 30 minutes of prep for it. But when the shoot was done, I basically had 10 minutes left. I had to run into the office, say Scott. Let me hear the audio recording of the previous call at 1 to prep for this. I started to pull up the files. I scanned it really quickly while I was listening to the audio playback of the call. And when he called in boom, I was ready to go. It's like, so on the last call, here's what I remember, and I just literally listen to it again. Minutes before the call. So my team, they're very good. They didn't give me the audio recording of the entire call, just the part that I needed. And they put it on the server. Listen to it. I'm like, OK, I remember them talking about this, this and that. I was ready for the call. So the team helps you prep. Right it's one of those commercials where some business person is walking and somebody is like combing the hair, cutting it and trimming their toenails as they're walking and they flip around and then the brief, the product brief is put in their lap and then they're ready to rock. That's how it works. But you have to build a team around that. OK Anthea, was do you have a follow up question? Anybody have a follow up question? I have one that's sort of related, so what you were just talking about as far as like recording meetings so you can go back and review them so that they could index. Are they indexing that or are they doing it kind of like a Shenault's thing or like, admit it. 14 we started talking about this and made it 37 versus I've got like an hour of meeting recording to go through. Is that something that they do? Good question. Good question. We record most of our calls with our clients, not because we're trying to indict them or anything like that. It's because in case there's a dispute, in case our notes, something happens. We can all listen back to it and say, whoa, whoa, whoa, you heard x. I heard why. Let's figure it out. And then it turns out it was z. We all missed it. We record the calls. We put it away in the project file and we just keep them dated. And that's all we do. We usually don't ever touch them again. In rare instances like this one, I don't know what happened to my notes on the initial call. It was just locked up in my mind. That's all. I couldn't find it anywhere for life of me. That's when I asked the producer, hey, can you pull that call? And this is the part I'm looking for when we talk about this. And he's able to find it, scrub through it really quickly. Find it. Clip it and give it back to me. Put it on the server. We're good to go. I wouldn't want my meetings are not that interesting that somebody would sit there and index at all and write all these things. I'm not asking for show notes or script supervisor to do all that kind of stuff. It's generally not necessary because I'll write seven words. That's all I really need. Right so in the rare instance, I have to listen to it again. That's when it comes in handy. However there have been a couple of times when the call was so good, I had somebody transcribe it for me every single word. Because I want to listen back to it or read it and then share that with people. So there was a call when a guy who was a very good salesperson. Called us and the way he brought up the objections before I even open my mouth was a thing of beauty. I have that call transcribed. I'm trying to figure out how to share that with you guys because it was just genius. The set up. So I want to break it down. Like what Matthew said. Take something that somebody has done really well. And chunk it out. And I remember immediately, right after that call, we hung up the phone and said, how was that meeting guys? And everybody was first giving me their general feeling. Excuse me? They're giving me their general impressions of the meeting, but what I was asking for was, how was that meeting? Did you see what that guy did? Did you see what I saw, the structure, how he brought this up and he said this and how I felt about when he said that I was thinking, yeah, right. I do feel that way. You do know me. You must be experienced. I will give you my money. He had it perfect. And so I went through and I broke down that call with everybody. And then afterwards, they said, hey, somebody transcribed that because that's a script right there when it turned that into something. Now, if you're a guy like me. You're always mining for content. You're always looking for things that teach people, because when you're able to translate that into something that becomes valuable to somebody in the world, right? This was a call, a sales call. So you're thinking this is a low value call to me because the best possible outcome of this is I've wasted some time. And I've given them none of my money. The worst possible outcome is you've wasted a lot of time and then you sign up right like now I'm out thousands of dollars. So I'm thinking. How do I turn this into an even better win for all of us? Well, if the person did a really good job, if they did a bad job, if I break that down, that becomes valuable to the world. So every little interaction that I have, and I know it seems really strange with my kids, with my wife, with people at work or people are on Twitter. I try and turn that into a piece of content all the time. And that may be the one difference between you and me and hopefully one similarity moving forward. Right, you weren't. That's what he's going to do is like, OK, all right, I see. So my daughter said this to me and this is the advice I gave her. I wonder if that has an application in a business context or what I learned from my daughter. So you're not always a teacher. Sometimes you're the student and you share that. Then you start to build influence. Anything you follow up, are we good? No, that's great, that's awesome, thank you. You're welcome, man. Anybody else have a question on this? I just wanted to add in terms of the recap because I know we record the calls all the time. I've never gone back and listen to anything but what I do all the time right after the call is I sit down in the room, I say, nobody move. I'm going to document all this stuff. Let's recap everything and then send that right back to the client. So what I do is right after a call with a client, I'll write down all the notes. I summarize that in a one pager and then I send that over to them and confirm here are the next steps. Here's what we heard. Here's what we're going to work on. And then when I jump on the follow up call, when we're posting the work in progress from there, I just pull up that last email and said, last time we did this, here's what we addressed, and here's what I would like you to focus on. So just very easy that everybody's always aligned. And I share that with the team. I share that with the client so that there's no confusion about anything. That's a super hot tip right there. Matthew, dropping some knowledge on you guys because Matthew, you spent a lot of meetings, he's running things all the time. So he's developed processes that are super hyper efficient and that's really what you want to do.

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