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Time Management

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67
Chris Do
Published
August 13, 2017

Chris Do gives a quick tip on developing clarity around your goals for time management What are the 3 things you must accomplish each day?

Read Transcript
Central time management a little bit. OK, I forgot who asked this question, but once I start talking about if you have follow up questions, feel free to unmute yourself so we can have a dialogue about this. Now you're wondering, should I spend a certain percentage on this? Certain percentage on that? And the answer is Yes or no. It depends on what your goals are. So I was on a podcast yesterday. Some was interviewing me. I asked that person, what are your financial goals? What are your life goals? Once you understand what your goals are like for the next year, you would then chunk that down. Right, so if my goal, let's just for the sake of math here is to gross 120,000 now not profit gross meeting of invoice $120,000 a year. If we do simple math and we divide that by 12 because I want to chunk it down right, that equals $10,000 a month, you guys follow me on the math, right? So $120,000 divided by 12 equals K a month. Right and so I've asked that person, how many jobs do you want to do to earn that? 10,000 whether realistically, I have to do 10 jobs at 1,000 apiece right now. That's a lot of jobs. Or you can do five jobs at 2K or you can do two jobs at 5 k. Or ideally, you can do one job for K. Lots of ways to get to 10. This is just the magic of math, right? You just keep figuring it out. So they're like, you know what? What are the other goals? Well, I'd like to work 40 hours a week. Fantastic how many hours do you work right now? 60, 80? Sometimes I think that's a lot of hours, man. And he said, why? Why do you only want to work 40 hours a week? Well, I have a family. I have kids, and I also need to recharge my batteries because I found that in the past, when I work 80 hours a week, I'm just toast to everybody in my life. Great so if you are 40 hours a week. How can we do this so that we can find two clients who will pay us five, Kate, what work pays that? What market? So then we generate ideas. So once we have clarity around our goals and what we're willing to put in terms of time investment, then we can be a lot clearer. OK, so if the priority is to get to two clients for 5K now, what would you say to that? Whoever asked this question? I want you to answer this like this. Is you this hypothetical? Ok? what two jobs can you do that will get you 5K in the door? I could do two web edit projects for typekit web. What web edits? Yeah, not like a full web build, but say someone needs to integrate some pages onto their site? Hey Travis, where are you based? Out of Austin, texas? OK you make in excess of 120k a year. I just started a couple of weeks ago, but my previous contract and position around that? Yeah, yeah, OK. I can. I can tell because you're like, very confident about this. Now this is fantastic because you look like a really young person, so you're making six figures. Fantastic congratulations. I'm really proud of you, man. I even know you and I'm proud of you. So I just want to say this. All right. Thank you. All right. Fantastic well, I'm glad you're here that this is perfect. All right. So he knows how Travis knows how to get to that point, right? So Travis is like sitting there juggling, like, what do I need now to get one of those projects? Do I need to make four calls? Do I need to make two social media posts? Do I need to follow up with three clients and you'll figure that part out? And so then you just do the math. This is the wonderful thing about how human beings and especially creative people work when you have clarity on the task and you allocate in budget time towards that task. A miraculous thing happens. You actually are able to do it. If you don't have clarity over the task, what your goals are and you don't know how much time you want to commit to it and you're not scheduling your time appropriately, you'll find out you'll spend a lot more time doing a lot less. One surefire life hack low tech life hack is to literally write down the three things you need to accomplish every single day and make sure that the day does not end until you finish those three things you'll find. Quite magically, you won't check your emails often. You won't be surfing YouTube to find some stupid video from the future. You won't be taking calls from people that are really not contributing to you achieving those three goals. You're not going to take that extra walk around the park during lunch because I don't know, you're just putting off what you need to get done. OK, so knock those three things out every single day. And you're going to be able to accomplish this. But I can't answer the time management question without knowing specifically what your goals are. So figure out what your goals are. And remember, just as a quick refresher, your goals need to be SMART goals. Specific, measurable. Action oriented or attainable, realistic and time bound. The three that really matter are specific, measurable and time bound. Those are ones that are most important. So to say like my goal is to get more clients isn't specific at all. I want to get two more clients at $5,000 a month. And here's now what I need to do. So then you just go through chunking chunking is taking a big problem and making it smaller, smaller until you can figure out what the first step is. Really super easy cure. My business coach used to call it planning a picnic. You know the picnic is going to happen, but there are a lot of little steps that have to happen if you want to have a successful picnic, and that's all you need to do. Plan your picnic. So how do you accommodate for new skill sets in your arsenal to kind of broaden your, maybe your clientele or your just be as a much more robust designer? So let's say I want to learn maybe 3D or get really well with fact or something like that within the same framework. How do I accommodate time for it? Oh, OK. This is fantastic. OK, so it's tangentially related to what we just talked about. And this is fair because Kier would ask me before I was like, here, I'm really frustrated that creative. I want them to get better because what does it mean to get better? Because I don't understand your industry? Well, you know, they need to have a better eye and a better sense of rhythm like, well, how will when they get there? Are there courses or things that they can do, books that they can read? Is there something they can do because we can't manage their mindset, but we can manage a little bit of their behavior what they actually do? And then he helped me to realize, OK, that is an abstract goal, and it's one that's going to be very difficult for anybody to achieve. And there's a good chance, even if they do that, I won't recognize it because I'm like, it's not good enough yet. So what he said was break that thing into steps, so what does it mean to be better at after effects or cinema 4D or photoshop? Well, it could mean that you need to read this book, which is considered the best book on such a sad subject. It could be that they have to complete certain number of lynda.com courses or to become Adobe certified or whatever that means. So I would look at it like that. Now that's not a guarantee that you'll be better, but it's a pretty good way to measure that you've taken enough steps to try to become better. So if I become Adobe certified, you know, at least some objective body has measured me and said, yep, you've been tested that it you've learned a course, you've completed it. We're going to give that certification. So it's quite simple. Then when I used to say, I want you to become a better designer, I would now just say, I want you to complete that typography course and read these two books and do these exercises by the time that you're done. There's a very high probability that you have become a better designer. OK you're trying to manage an employee there. Uh, is that for you? Yeah no, no, this is just me because I do have a full time job, so time management is a kind of a concern. What I've taken up my first client and the US kind of pushes me just beyond that, that boundary of my current skill set. So I have to pick up those skills in the time frame to do it. So that's why I see. Well, I'm going to put a button and a button on this thing or put a nice little ribbon around this. I'm going to tell you this. I don't know where I read this. It's probably Jim Rohn who talked about this. He says a lot of people want to talk about productivity and time management. He says that's all BS really. What it is if you have clear goals, you will become more productive and effective and efficient. That's all that is. So that's why we went to the clear goals. Once you have clear goals, everything will align itself. The fact is, if you feel like you're not being as productive as you want to be and you're confused because you don't know what the heck you're supposed to be doing, period.

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